Accountant
Job Description
Posting Number
20141901SPosition Title
AccountantLocation
District OfficeDepartment
AccountingPosition Number
1C0297Percentage of Full Time
100%FLSA
Exempt (does not accrue overtime)Months per Year
12Min Salary
$126,360 (annual)Max Salary
$160,032 (annual)Position Type
Administrative/Supervisory PositionsWho We Are
The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on "Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces our commitment to provide quality education and promote life-long learning — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice. We achieve this through broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District
The San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions (HSI) and Asian American and Native American Pacific Islander Serving Institutions (AANAPISI) enrolling approximately 32,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College District’s Educational Services & Planning website.
Who We Want
We value the ability to serve students from a broad range of academic, socioeconomic, cultural, disability, gender identity, sexual orientation, racial and ethnic backgrounds. We prioritize applicants who demonstrate an understanding of the benefits that diversity brings to a professional educational community. The successful candidate will be an equity-minded individual who is committed to collaborating with faculty, classified staff, administration, students and community partners in strengthening the culture of equity and antiracism throughout the District. The San Mateo County Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping students achieve their educational goals.
The Position
The Accountant performs professional work involved in first-line supervision of accounting functions, complex account development, maintenance, modification, and reporting. Under direction, the position is responsible for applying generally accepted accounting principles to analyze, maintain, reconcile and verify a variety of budgetary, accounting, and other fiscal records. The position supervises daily operations in a variety of functional accounting areas with a concentration on Auxiliary Operations such as Athletic Centers, Bookstores, Food Services, and Community and Corporate Education and maintains adequate oversight and internal controls over such operations. Public contact is extensive and involves staff at various levels within the organization, local government agencies, and other outside entities for the purpose of exchanging technical accounting procedural and policy information. A high degree of independent judgment and creativity are required to analyze data and develop resolutions to a variety of minor and major problems that occur. The consequences of errors in judgment can be costly in employee time, public relations, and/or institutional funding; however, administrative controls limit the risk of serious consequences in loss of revenue. An Accountant can direct the work of accounting paraprofessional, clerical and other staff as assigned.
Duties and Responsibilities
The duties below are representative of the duties of the classification and are not intended to cover all of the duties performed by the incumbent(s) of any particular position. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this classification.
- Exchanges information with College and District staff at all levels regarding policies and procedures related to the assigned functional accounting area; provides technical information as a resource to various offices within the District
- Attends, meetings, workshops, and other gatherings to obtain the most current information
- Drives a motor vehicle to visit off-site locations for meetings, conferences, workshops, and other activities
- Represents staff at meetings, as assigned
- Plans, coordinates and supervises daily operations in functional accounting areas, including the training, staff development, direction, and evaluation of accounting and support staff
- Establishes and monitors fiscal operations, income, and expenditures, monitors and evaluates the performance of internal and external computerized financial record systems, and develops recommendations in conjunction with information technology staff to implement system improvements and upgrades and to maintain effective integration of systems
- Researches, compiles data for, and prepares complex fiscal reports for local, state, and federal agencies as required
- Plans and reviews report data and conclusions with management staff
- Coordinates required changes in District fiscal records, policies, and procedures, in conjunction with senior management and other staff
- Monitors and interprets Federal and State regulations and guidelines and assures compliance with requirements
- Updates and revises procedures as necessary
- Uses a variety of spreadsheets and other software to analyze complex financial, statistical, and other data
- Sets up and maintains a database and other online resources of data
- Provides input into the development and modification of database programs, screens, data formats, and record keeping
- Provides special and regular reports on data collected
- Implements financial requirements of contractual agreements made by the District
- Monitors, reconciles and balances expenditure and revenue control accounts and general ledger accounts
- Reconciles cash
- Prepares financial statements
- Maintains chart of accounts
- Posts revenue, abatement, accounts receivable, expenses, salaries, and liabilities to the District ledger
- Prepares monthly income analysis summaries, cash flow statements, and fund balance statements
- Compiles financial data for internal and external audits
- Assists internal and external auditors in preparation of final reports as needed
- Assists staff in fiscal year-end closing for Auxiliary Operations and district records and preparation of year-end reports
- Composes and prepares correspondence, recommendations, and reports using a variety of computer software
- Monitors and manages various investments, certificates of deposit, and other fund instruments as assigned
- Collaborates on the development and recommendation of policies and procedures relating to Auxiliary Operations
- Performs other related duties as assigned
Minimum Qualifications
- Bachelor’s degree in accounting, business administration, finance or a closely related field OR an equivalent combination of education and experience
- Successful work experience of increasing responsibility that has included fund accounting, financial analysis and reporting; project budgeting, planning, and design
- Experience in the coordination of workloads with people at various levels within an organization
- Skill in complex data research, analysis and reporting
- Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
- Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
- Demonstrated skills in written and oral communication, including public speaking and persuasive communication
- Skill in directing the work of others
- Possession of a California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
Knowledge, Skills and Abilities
- Knowledge of generally accepted accounting and auditing principles, practices, and procedures, and fund accounting
- Knowledge of accounting policies and other applicable regulations
- Knowledge of financial analysis and research procedures
- Skill in the development and use of a variety of spreadsheets and other software instruments to conduct financial analysis, develop, format, and prepare data for a variety of reports
- Skill in planning, organizing, and coordinating the work of accounting and support staff, technical resources, and other staff from various constituencies and levels within the organization
- Skill in training, directing, and evaluating the work of others
- Skill in oral and written communication, including public and persuasive speaking
- Skill in planning, organizing, and prioritizing a variety of workloads and deadlines
- Ability to communicate effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds who are at various levels within organizations
Physical Requirements
This classification requires multi-level tasking and strategic planning, attention to detail and organization of financial data, active listening; individual to large-group communication, persuasion, good memory, tact, patience, flexibility and the ability to drive a motor vehicle to off-site locations in order to perform the essential functions.
Benefits
Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date
10/25/2024First Review Date
11/15/2024Open Until Filled
YesSpecial Instructions Summary
Required Application Materials
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills, and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Email: smccdjobs@smccd.edu
Web Page: https://smccd.edu/humanresources/
Conditions of Employment
Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report
San Mateo County Community College District’s (SMCCCD) 2024 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years (2021–2023) concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. The 2024 Annual Security Report also outlines various campus safety and security policies concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The Annual Security Report also includes important tips to help every community member remain safe and avoid becoming a victim of crime. The 2024 Annual Security Report is now available on the Public Safety website. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures, and resources.
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