Assists in the departmental mission of processing an established workload of daily work assignments that consist of processing Accounts Payable invoices, Travel and Expense reimbursements and PCard activity. Daily oversight of work assignments includes policy compliance and the integrity of financial transactions in compliance to Federal, State and IRS regulations. The primary function of this incumbent will be Travel activity with a secondary in processing vendor invoices. This position requires a conscientious individual who will display a high degree of professionalism and possesses skills in setting priorities while performing a wide variety of duties, under the supervision of an Accounts Payable Manager and/or supervisor.

Reviews and disburses non-payroll expenditures to ensure compliance and accurate distribution of university funds.

Reviews and updates vendor records to ensure appropriate taxation, reviewing documentation for completeness, and processing reimbursements for a variety of payment reasons while complying with state and federal regulations.
This position is in-person.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Accounts Payable Processing:

• Responsible for processing Accounts Payable PCard, Accounts Payable and Travel documents, including payment approval, funding, receipt verification, tax withholding, reporting, and receiving confirmation.
• Provide exceptional customer service with internal and external customers inclusive of referencing available training and providing ‘on-the-job’ training when necessary.
• Under the guidance of supervisor or Accounts Payable Manager, assist with testing existing processes or developing new process improvements to ensure exceptional service to the campus community.

Financial Document Approval and Cross -Training:

• Approval to finalize transactions in the University financial system by ensuring documentation, business purpose and departmental approvals are in place for audit purposes. This includes payments to vendors, employee reimbursements for goods and services.
• Attends internal trainings with other sections of Accounts payable to ensure timely turnaround for payments made within each section of the unit.

Vendor and Department Relations, Spreadsheet Management:

• Works closely with vendors and campus departments regarding payment inquiries and ensures discounts are calculated and applied appropriately.
• Updates various spreadsheets for tracking, reporting and reconciliation.

Accounts payable taxation:

• With the guidance of supervisor and Accounts Payable Manager reviews and applies correct coding of financial transactions for the application of proper institutional sales/use tax and 1099 tax reporting.
• Initiates stop payments and reissue of payments based on original disbursement to include physical check, electronic direct deposit, virtual credit cards, PCard and International and domestic wire transfers. This process includes proper maintenance of the University vendor/financial record.

Policies and Procedures:

• Under the guidance of the supervisor or Accounts Payable Manager assists with identifying issues related to outstanding invoices, credits, and unpaid balances and takes the appropriate actions to resolve.
• Understands institutional policies, federal and state regulations to ensure financial documents comply with policies and procedures and meet audit requirements.

Knowledge, Skills, and Abilities:

• Excellent organization and time management.

• Working experience in payment policies and procedures.
• Data entry experience and ability to maintain attention to detail and comfortable with repetitive work assignments.
• Experience with Microsoft Office 365 including Word, Excel, and TEAMS.

Non-Exempt

Full Time

40

1.0

Fiscal

Finance

Yes - Full Benefits

$20.33 - $25.41

hourly rate

5

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

$20.33

$25.41

$30.49

OC2

Accounts Payable

Finance

Fingerprint criminal background check (security sensitive due to title or department)

2

Tammy Strom
tammyv@arizona.edu

11/21/2024

Yes

Resume and Cover Letter

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.