LatinosInCareers | Executive Director - Human Resources at Coastal Alabama Community College in Bay Minette, Alabama, United States

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Executive Director - Human Resources

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Coastal Alabama Community College

Location: Bay Minette, Alabama
Category: Human Resources, Senior / Executive Management
Application Deadline: Open until filled

Job Description

Full job description

Position Summary

The Executive Director of Human Resources is responsible for the development and implementation of the College’s strategic human resources priorities. The Executive Director is responsible for recommending, enforcing, and ensuring compliance of human resources policies, procedures, and best practices, and identifying and implementing long-range strategic talent management goals. In this role, the Executive Director of Human Resources is responsible for intake and assessment of complaints and conducting independent and unbiased investigations of complaints of discrimination, harassment, misconduct and retaliation and other related federal and state discrimination laws and guidance documents in accordance with the Alabama Community College System Board of Trustees’ polices for employees.

The Executive Director of Human Resources provides awareness education and training to faculty and staff on issues of prohibited discrimination, harassment, and retaliation in accordance with College policy. The Executive Director participates in campus initiatives aimed at cultivating and sustaining an inclusive environment; make recommendations for greater effectiveness of inclusion goals and objectives; and administer, collate and analyze data from evaluation surveys, and other feedback mechanisms. The Executive Director continually makes improvements and develops cultural awareness education programs and materials, based on general data trends.

The Executive Director leads all aspects of a comprehensive human resources operation including, but not limited to: employee and labor relations, talent recruitment and retention, benefits administration and counseling, compensation, evaluation system, employee training and development, personnel and HR policies, federal and state regulatory compliance, the human resources information systems and processes and data and records management.

Appropriate placement on the Alabama Community College System salary schedule C1.

Essential Duties and Responsibilities

At a minimum, the essential functions of this position shall include:

Coordinates all aspects of the College’s Human Resources division, to include employment; employee relations, corrective counseling, and conflict resolution; the employee evaluation program; training, professional development, and succession planning.
Develops and implements policies and procedures necessary to ensure the College is in compliance with all state/federal laws and regulations.Ensures compliance with all EEO and other local, state, and federal laws regarding all aspects of employment, hiring, training, benefits, and compensation.
Cooperates with and supports the College President to enhance and promote the continued development and effectiveness of the College as a diverse, comprehensive provider of post-secondary education and training.
Promotes an organizational culture of professional excellence, student service, innovation, quality services and continued improvement within the Human Resources Office.
Supervises all staff and functions within the Human Resources Office.
Serves as the College’s Senior Personnel Officer (SPO).
Oversees Title IX compliance and procedures related to employee-related issues.
Collaborates with the Chief Financial Officer regarding the operations of the College’s compensation program.
Evaluates and oversees the employee evaluation program.
Collaborates with the President and the Chief Financial Officer on the review and development of an equitable salary structure and on appropriate salary placement for employees.
Coordinates the recruitment and hiring process (e.g. advertising vacancies, preparation of files for applicant screening, conducting interviews, making recommendation for hire an offer of employment) for the purpose of maintaining a highly qualified staff. Develops and leads the implementation of policies and programs to attract, retain, and promote a diverse workforce; Ensures equitable and inclusive searches for faculty and staff, and recommends new initiatives, approaches, policies and procedures to faculty and staff retention, ensuring the onboarding and tenure of faculty is welcoming, inclusive, and supportive of all backgrounds and positionalities.
Collaborates with the College community on the College’s diversity and inclusion initiatives. Coordinates and supports central efforts to improve inclusion, diversity, and equity services and programs related to talent acquisition for staff, strategic planning and change management, learning and development, policies and procedures, and staff engagement.
Consults with legal counsel as appropriate, or as directed by the President, on personnel matters and serve as the College's official record keeper for legal services
Conduct prompt, thorough and timely investigations of complaints filed by and against employees based on equal employment opportunity protected characteristics including but not limited to: race, color, ethnicity, national origin, religion, marital status, disability, sex, age, sexual orientation and/or any other protected characteristic under College and Board of Trustee policy. Investigation duties will include but are not limited to: developing an investigation plan, analyzing complaints to identify allegations, interviewing complainants, respondents, witnesses, and managers, etc., identifying and collecting relevant documentation, and appropriately documenting and summarizing interviews and other investigatory findings in accordance with relevant College’s policies, procedures and practices. Performs intake inquiries and assessments of complaints arising for appropriate response and/or referral to outside legal counsel as needed.
Remains abreast of legal decisions, statutory changes, Board of Trustees policy changes, state and federal guidelines, and other developments, and advise the President of the same.
Assists the ADA Specialist with the review and evaluation of requests for workplace accommodations or employment modification by employees. Collaborates with relevant offices regarding determination and implementation of approved accommodations.
Attends meetings and trainings internal and external to the College that will increase knowledge in Human Resource and Management/Employee/Labor Relations.
Maintains hard copies and electronic documents to include personnel files and recruitment and search files with required documentation for external audits, accreditation efforts and legal requests.
Participates in meetings, workshops, job fairs and seminars for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out administrative responsibilities.
Oversees the development of a new employee orientation and other required employee training for the College.
Informs new employees of available benefits.
Fosters and maintains positive working relationships with employees of the College and with external offices and organizations.
Traverses between campuses on a regular basis to develop employee relationships.

All positions at Coastal Alabama have the job responsibilities below:

Handles sensitive information in a confidential manner.
Maintains a highly professional attitude and demeanor at all times.
Provides responsible, appropriate, and satisfactory leadership on campus and within the College.
Communicates positively and professionally in all aspects of the position.
Attends all staff meetings, College meetings, and professional development activities.
Becomes thoroughly familiar with all pertinent state and national policies and comply with said policies.
Serves on and provide information to college committees as needed.
Complies with ACCS and College policies, as well as state and federal laws.
Ensures the positive promotion of the College and integration of all campuses within the College.
Is prompt and punctual in reporting for work, meetings, and office hours.
Performs other duties as assigned.

Qualifications

Required Qualifications

Master’s Degree in a related field from a regionally accredited institution.?
Five years of related experience.
Three years of managerial or supervisory experience.
Experience in budget, supervision, strategic planning, and data management.
Strong analytical and critical thinking skills.
Effective oral and written communication skills.
Ability to work well with others and work under pressure.
Proficiency in using Microsoft Office.
Ability to operate in a fast-paced environment and ability to multitask.

Preferred Qualifications

PHR or SPHR Certification.
Two (2) or more years of higher education administrative leadership experience.

Application Procedures/Additional Information

APPLICATION PROCEDURES:

A complete application packet consists of the following:

A completed online application form.
Current resume’ showing education degrees earned and complete employment history.

Copies of transcripts from all colleges attended where required degrees were conferred. Degree(s) must be posted on transcripts. Official copies will be required if employed with the institution.

Applicants must meet the minimum qualifications as indicated in this vacancy announcement and must submit a completed application packet in order to be considered for an open position. Applications that do not have the required attachments are considered incomplete and will be immediately rejected. In addition, only completed applications received during the period of this vacancy announcement will be considered.

All applicants are required to apply on-line for job opportunities. To apply on-line, go to http://www.coastalalabama.edu/employment/ and click on the job title you are interested in and then click on the "Apply" link. If this is the first time you are applying using our on- line job application, you will need to create an account and select a Username and Password.

Please Note:

It is recommended that you have digital (PDF) copies of your resume and unofficial and/or official transcripts. You will be required to upload this during the application process.
We do not accept paper, faxed or emailed applications and application materials.
You may not put “see resume” on any section of the application form.

Please ensure that uploads are not behind a paywall or a password-protected area. The screening committee may disqualify your application packet if required uploads are inaccessible.
When you finish the steps to apply to a job, you will receive an on-screen notice that you’ve successfully applied. However, this notice does not mean your application materials are complete.
Correspondence regarding positions (i.e., scheduled interview appointment, position filled announcement) will be sent to applicants through the e-mail address used on the applicants’ NEOGOV accounts. Applicants are required to monitor their e-mail accounts for updates regarding positions.
Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete.
The college may require that applicants for faculty positions submit supplementary information from the attending college registrar to explain undergraduate courses that received graduate credit on the academic transcript prior to being considered for an interview.

ADDITIONAL INFORMATION:

Coastal Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, shall be discriminated against on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age or any other protected class as defined by federal and state law.

It is College policy to provide equal opportunity for employment and advancement to all applicants and employees as required by appropriate federal and state law.

Coastal Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Human Resources Office prior to the interview.

Coastal Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding. The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Coastal Alabama Community College is a multi-campus organization and employees of the College may be assigned to work at any of the College worksites, may be required to travel among various work sites for both day, evening, and weekend responsibilities, and must provide their own mode of transportation.

Coastal Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.

Agency

ACCS

Website

1

Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

8 hours per month
(may accumulate an unlimited number)

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.

(converts to sick leave at the end of August each year if not used)

Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II – Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II- Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA.

Premium amounts: